Job Summary
The Gifts Administrator at Dallas Theological Seminary is responsible for managing and overseeing the processing of various charitable gifts and funds. This role serves as the primary contact for donors, ensuring the effective establishment and maintenance of Donor Advised Funds (DAFs) and other charitable contributions. The position plays a crucial role in supporting the institution's donor relations and scholarship management efforts.
Duties/Responsibilities:
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Serve as the primary contact for donors establishing and maintaining Donor Advised Funds (DAFs).
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Manage gift processing for Donor Advised Funds, Charitable Gift Annuities, Charitable Remainder Trusts, and scholarship gifts.
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Process payments for Charitable Gift Annuities and Charitable Remainder Trusts.
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Handle grant payments from Donor Advised Funds.
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Prepare and deliver monthly reports on Foundation gifts.
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Track and document pending and received Estate Gifts.
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Oversee contribution deposits, including preparation, processing, and receipt acknowledgment.
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Process disbursements from Donor Advised Funds.
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Assist with annual audit preparation and respond to audit-related requests.
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Manage incoming contributions to the Foundation, including scanning checks, acknowledging receipts, entering data into the accounting system, and preparing gift receipts.
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Develop, implement, and maintain best practices for legal documentation and filing of all donor and gift records for the Foundation.
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Coordinate with the DTS Business Office to ensure accurate accounting and reporting of all gifts and transactions between the Business Office and the Foundation.
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Collaborate with the Advancement Team to ensure proper receipting and reporting to donors.
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Strong verbal and written communication skills.
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Exceptional interpersonal and customer service abilities.
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Excellent organizational skills and attention to detail.
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Proven time management skills with the ability to meet deadlines.
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Ability to coordinate efforts among multiple stakeholders (donors, staff, and faculty).
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Proficiency in Microsoft Office Suite.
Education and Experience
- The ideal candidate may have little to no experience or training in this field but will possess the right set of personal skills and traits. The job duties are secondary, as these can be trained. At least two years related experienced preferred but not required.
- Personal skills include a take charge attitude, a mind for detail, high standards of excellence, a gracious demeanor towards supporters and fellow staff, the ability to learn new things quickly, and an ability to see and understand team responsibilities while leading the team in fulfilling them.
- Accounting and bookkeeping skills with understanding of basic bookkeeping preferred
