The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
General Position Summary:
Oversees the daily operations of the parish preschool and summer camp, ensuring a warm, welcoming environment and a high-quality, Catholic-based, child-centered program. Responsible for both program administration and curriculum development.
The Preschool Administrator is expected to balance the budget and provide an accurate accounting of expenses, administering a program that is self-sustaining based on enrollment.
Principal Accountabilities:
- Plans, develops, and implements preschool curriculum, integrating Catholic values.
- Collaborates with teachers on chapel time and age-appropriate activities.
- Teaches in classrooms as needed and maintains a visible daily presence.
- Coordinates annual school calendar with local district and community.
- Leads staff through regular communication, guidance, professional development, and classroom observations.
- Conducts teacher evaluations and performance reviews.
- Assists teachers with classroom management and parent communication.
- Recruits, interviews, hires, and trains staff and substitutes per parish and diocesan guidelines.
- Supervises and schedules staff, including summer program personnel.
- Facilitates parent-teacher conferences and encourages family involvement.
- Serves as primary contact for parents and prospective families (via phone, email, meetings, website, bulletin, and social media).
- Represents the preschool during tours, open houses, and public events.
- Builds strong relationships with families and parishioners.
- Refers families to community resources as needed.
- Ensures staff and volunteers maintain current Safe Environment certification.
- Develops and enforces preschool policies in alignment with parish and diocesan guidelines.
- Implements emergency plans and ensures proper incident reporting.
- Maintains accurate staff and student records per diocesan standards.
- Manages student registration and tuition collection.
- Develops and monitors the preschool budget with the parish Business Manager.
- Oversees financial procedures including purchasing, payroll, payments, and deposits.
- Coordinates room use, facility maintenance, and equipment needs with Facility Manager.
- Prepares and updates parent handbook and school communications.
- Obtains approval and direction from the Pastor on preschool matters.
- Keeps the Pastor informed about all programs and activities.
- Promotes the preschool’s philosophy and parish mission.
- Participates in professional development and faith formation.
- Remains on-site during program hours or designates a qualified staff member.
- Maintains all staff and participant records per parish and diocesan guidelines.
- Keeps a work process binder for job-related tasks.
Typical Decisions and/or Recommendations Made in This Position:
Moderate decision-making.
Supervision Given and/or Received:
Moderate Supervision given by the Pastor and/or Business Manager.
Internal Contacts:
Priests, Teachers, Business Manager, and employees.
External Contacts:
Parishioners, Diocese vendors, local, state, and federal agency representatives, visitors, and auditors.
Work Environment and Physical Requirements:
- Office-based role with occasional deadline pressure and shifting priorities
- Requires regular physical activity: sitting, standing, bending, reaching, lifting, and speaking
- Access to multi-level file storage may require use of a stepladder
- Must manage frequent interruptions while maintaining focus
- Daily use of standard office equipment
- Ability to lift to 35 lbs. independently, and up to 60 lbs. with assistance
Travel Requirements:
- Infrequent travel, by car, may be required to Diocese Parishes and/or schools.
Education and Experience Preferred:
- Practicing Catholic
- Bachelor’s degree in education or equivalent
- 4-7 years’ experience working with children
Preferred Skills and Qualifications:
- Strong communication, organization, and time management
- Detail-oriented, multitasker, and quick learner with good judgment
- Proficient in Microsoft Office (Word, Excel, Outlook)
- CPR certified or willing to obtain
- Enjoys working with children; empathetic and adaptable
- Skilled in conflict resolution and maintaining confidentiality
- Works well independently and in teams
- Provides excellent customer service, comfortable with diverse groups
- Bilingual (Spanish/English) preferred
FLSA Designation: Non-exempt, full-time 30 hours/week, onsite.
