Job Summary:
As an Executive Administrative Assistant, you will provide administrative support to TBN Executives in the Alliance/Ft. Worth, Texas Offices. Your role involves facilitating the smooth operation of monthly administrative tasks, invoicing, building management and project management for on-site staff events. As the primary liaison for guest experiences, hospitality support and meeting coordination will be crucial contributions to the productivity of the team.
Responsibilities:
- Building Management: As an extension of the operations team, coordinate with on-site maintenance, cleaning professionals and day porter to provide excellent experiences throughout the building. Prepare internal staff communication as needed.
- Hospitality & Guest Reception: Create a welcoming environment for guests, meeting attendees and staff as the primary host on behalf of the executive team. Arrange for catering, room presentation or professional hospitality support as need.
- Meeting Coordination & Support: Assist in organizing and preparing for executive and board meetings, ensuring required materials and resources are available for leadership. Arrange catering and hospitality as needed.
- Administrative Assistance: Provide general administrative support, including overnight shipments, mail coordination, office supply ordering and other office tasks as needed. Fill in for office distribution of mail and shipments as needed.
- Vendor Communication: Liaise with contracted cleaning team, food suppliers, safety trainers and maintenance technicians. Ensure quality and service interactions with staff are professional and invoices are processed accurately.
- Event Planning: Organize and direct a volunteer committee for staff events and holidays.
Qualifications:
- Proficiency in office software and tools (Microsoft Office Suite, scheduling software, etc.).
- Professional communication, confidentiality and interpersonal abilities, as you'll be interacting with various members of executive leadership and external contacts.
- Excellent organizational and a proactive approach to problem-solving are required to foresee obstacles and meet deadlines and help others excel.
- Attention to detail and accuracy in handling financial documentation and expense reports.
Reports to TBN's Chief Financial Officer.
Company Description
TBN is the world's largest Christian television network and America's most-watched faith-and-family channel. Launched by Paul and Jan Crouch in 1973 with one small station broadcasting to the Los Angeles area, TBN today is a growing family of over thirty global networks reaching every inhabited continent with a broad range of inspirational, entertaining, and life-changing programming twenty-four hours a day.
In the U.S. TBN's family of networks is available to 98 percent of television households, and globally TBN reaches an estimated two billion potential viewers each day!
And as for programming, TBN has an unmatched tradition for airing the very best in faith and family-friendly content for every age group. Anchored by TBN's flagship ministry and talk show Praise, TBN's innovative programming lineup includes: ministry programs featuring the world's most respected pastors, Bible teachers, and Christian leaders; exclusive news, current events, and documentary programs; award-winning content for children, teens, and young adults; wholesome movies the whole family will enjoy; and exclusive specials like the GMA Dove Awards and Hillsong worship conferences from around the world.
TBN is also a leader in using cutting-edge technology to reach more viewers around the world with programming that entertains, inspires, and changes lives through God's message of hope and grace. From its online archive giving viewers access to tens of thousands of life-impacting programs, to its mobile app that brings more than a dozen global TBN networks to smart phones, iPads, and tablets anywhere in the world, TBN continues to be the standard bearer for faith-and-family broadcasting across the earth.
