Position: ADMINISTRATIVE ASSISTANT FOR DEPARTMENT OF MUSIC AND LITURGY
Date Revised: December 17, 2025
Reports to: Director of Music and Liturgy
Location: Good Shepherd Catholic Community
1000 Tinker Rd
Colleyville, Texas 76034
www.fwdioc.org/employment
The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
General Position Summary: The Administrative Assistant for the Department of Music and
Liturgy is responsible for information management in all areas related to music and liturgy.
Principal Accountabilities:
Liturgy -
- Assists with purchasing and maintaining of liturgical supplies.
- Assists with the preparation of special liturgical events; including any need for
- worship aids and setup/breakdown of liturgical spaces.
- Assists with maintaining Liturgical plans in Planning Center Online Services
- program.
- Assist with scheduling of wedding anniversary blessings
- Prepare Reader binder of entrance and communion antiphons for Mass
- Assist with preparing, printing, and distributing liturgical books for weekend Masses
- and special liturgies
- Keep updated digital file of Mass counts
- Assist with collection of OCIA Baptismal certificates
- Manage Volunteer Group for Vestment Cleaning
- Attend and help prepare, as necessary, liturgical ministry lead meetings
Baptism Ministry –
- Intake and Contact Parents seeking Sacrament of Baptism for their child
- Collect all necessary paperwork needed for the sacrament
- Maintain monthly Baptism Classes registration website and parish communication
- Maintain bi-monthly Group Baptism schedule
- Staff Liaison for Baptism Ministry
- Maintain Baptismal Supplies needed
- Reporting children who have received the sacrament to Database Manager
Music Ministries -
- Print hymn packets for Adult Choir members for weekend Masses, special liturgies,
- and funeral Masses
- Print Cantor packet for weekend Masses, special liturgies, funeral Masses, and
- wedding Masses
- Maintain GSCC choral library, oversee volunteers as needed
- Assist with purchasing music and supplies needed for Music Groups
General responsibilities -
- Attend parish staff gatherings and Music and Liturgy team meetings as scheduled.
- Attend continuing education opportunities related to responsibilities.
- Responsible for all other projects, tasks, etc., as assigned.
Typical Decisions and/or Recommendations Made in This Position:
- Will make decisions on timing of replenishing supplies.
- Will decide on vendors from a recommended vendor list.
Supervision Given and/or Received:
- Director of Music and Liturgy
- Liturgy Coordinator
Internal Contacts:
- Director of Music and Liturgy
- Liturgy Coordinator
- Parish staff
External Contacts:
- Liturgical ministry leads
- Baptism ministry lead
Working Conditions and/or Physical Requirements:
- This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
- Ability to sit and perform computer work for lengthy periods of time.
- Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
- Ability to accept work interruptions while still remaining focused on duties.
- Data entry via computer keyboard that requires repetitive and frequent hand and wrist movements.
- Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.
Travel Requirements:
- Infrequent travel, by car, may be required to Diocese Parishes and/or schools.
Education and Experience Preferred:
- High School Diploma or G.E.D.
- Computer proficiency in Excel, Outlook, Word, and PowerPoint.
Knowledge and Skills Preferred:
- Demonstrated ability to listen empathetically, make peace, and de-escalate
- Demonstrated history of good judgement.
- Demonstrated aptitude for adaptability and flexibility.
- Ability to use various computer software programs; strong computer skills in Microsoft Office Suite, especially in Word and Excel.
- Ability to use various office machines (copier, fax, phones, calculator, scanner, etc.) or ability to learn.
- Ability to meet deadlines and follow directives from Pastor or Chief of Staff in a timely manner.
- Ability to receive, understand, retain, and complete verbal and written tasks.
- Ability to work independently as well as in teams.
- Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
- Ability to honor and maintain confidentiality.
- Ability to work well with people from a diverse variety of audiences.
- Excellent organization, prioritization, and communication skills.
FLSA Designation: (Non Exempt) (FT = 40 of hours) (Monday through Friday)
