POSITION TITLE: Pastoral Assistant to the Pastor

GENERAL DESCRIPTION:

Responsible for providing secretarial, administrative, and related office services for the Pastor, Parochial Vicars and as needed, Deacons and Seminarians. This would include confidential tasks as directed by the Pastor and includes supporting the Liturgy Department of the Parish.

JOB RESPONSIBILITIES

Calendars

Manage and maintain appointments on the Priests calendars
Provide liturgical scheduling of priests through Outlook, MSP, and MIO
Coordinate with Funeral Ministry regarding scheduling funerals on priest calendars
Coordinate with Marriage Ministry to assign celebrant for marriage for full year
Create, Maintain, and organize Liturgical Calendar
Arrange extra priests for Masses, Confessions, and other events, as needed
Organize staff potlucks and provide food for special occasions

Communications between priests and parish

Prepare and distribute correspondence and documents per Priest request
Submit expense reports to accounting monthly
Inform on-call service of priest’s schedule
Manage calls for anointing or sick calls from hospitals, nursing facilities, rehab centers and hospice
Coordinate and direct all liturgical ministers. This includes working with the coordinators of the following ministries: Ushers, Sentinels, Lectors, EMHC’s, Sacristans, Environmental Sacristans, Altar servers and Hospitality

Communications between Parish and outside agencies

Coordinate with Highland Springs Retirement center as needed
Write immigration letters when needed
Provide notarizations as needed

Clerical

Gather and send in information for yearly reports to the Diocese of Dallas and the Official Catholic Directory
Send in mass count reports to the Diocese of Dallas (May & Oct)
Attend office and leadership meetings
Orders supplies, including office supplies and paper products for parish office use
PDS viewing on membership
Oversee the orders for different liturgical items through the sacristans
Provide plans for extra liturgical supplies based on season (Christmas trees, poinsettias, Lillies, chalk, bibles, etc)

Other Liturgical

Manage the cleaning of vestments and robes
Oversee the order and upkeep of the Narthex, Bride’s Room, Church, Upper Sacristy, Lower Sacristy, Confessionals, Chapel, Altar server room, Mother’s Room, Usher’s room, Live Stream Room and Resting Room
Provide assistance with columbarium sales, organization and placing of name plates
Coordinate with Columbarium committee
Manage the arrangement of special seasonal decorations
Coordinator of Sensory Friendly Masses
Coordinate Liturgical Ministers to provide for the monthly Sensory Friendly Mass
Be the main liaison between the Diocese of Dallas and the parish with this program
Communicate with families as for their needs with these Masses

Coordinator of Volunteers (People Development)

Develop and Maintain a master list of volunteers with special attention to their gifts and talents
Regularly send to parishioners cards acknowledging our prayers for them in a time of need
Send out birthday and/or anniversary dates to list of parishioners
Connect with staff members when parishioners come forward with particular gifts

Extra events as needed by Pastor

POSITION REQUIREMENTS

Microsoft 365
Typing, processing, computer skills
Flexibility and adaptability
Good communication skills
PDS (Parish Data Systems)
MIO (Mass Intentions Online)
Faithful Missionary Disciple of Christ
Active member of St. Mark Catholic parish
Bilingual (read / write) (Spanish)

Catholic Diocese of Dallas

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