Job Summary:
The Administrative Assistant, Global Outreach’s primary job is to support the Global Outreach Pastor and Community Missions Director and ministry programs by providing general administrative support through a variety of projects and tasks as outlined below. This role involves performing a variety of tasks to ensure efficient and smooth day-to-day operations.
Supervisory Responsibilities:
Duties/Responsibilities:
- Communication
- Welcomes and directs visitors and staff and supports reception duties.
- Serves as a point of contact for staff and congregants.
- Answers and transfers phone calls, screening when necessary.
- Responds to and resolves administrative inquiries and questions.
- Composes, edits, and sends communications on behalf of the ministry.
- As directed, prepares and distributes internal communications and announcements.
- Works with Communications department for promotional requests for events, programs, and meetings.
- Records
- Organizes and maintains electronic and hard copy files, ensuring confidentiality and security of sensitive information.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Records and distributes minutes, prepare or other records for meetings, events, and programs.
- Provides data entry in F1, Planning Center, and other software applications.
- Planning and Scheduling
- Coordinates and schedules meetings, travel, appointments, and staff activities.
- Reserves rooms, prepares agendas completes set-up requests, and schedules security and AV for meetings and programs for meetings.
- Assists with event planning, including procurement of supplies, food, and materials.
- Provides CityRise Program Support
- Assists with hosting meetings and events.
- Oversees Global Outreach office operations, including efficient office workflow, properly functioning equipment, and general organization.
- Assists in orienting and training new CityRise administrative and other staff who work with Global Outreach or other programs.
- Coordinates and submits payroll information for designated personnel and contract workers.
- Assists Global Outreach Pastor and Community Missions Director with maintenance of financial documentation and budget tracking processes.
- Support the Global Outreach Pastor and Community Missions Director with:
- Assists with calendar management, ensuring optimal time management.
- Schedule appointments and meetings.
- Prepares and edits documents, reports and presentations.
- Maintains and manages the reimbursement process and documentation.
- Supports the preparation, editing, and ensuring accuracy of shared calendars and procedures.
Other duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to prioritize tasks.
- Proficient with Microsoft Office Suite or related software.
- Bilingual English and Spanish preferred
Education and Experience:
High school diploma or equivalent.
Bachelor’s degree preferred.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift objects weighing up to 10 pounds at times.
Work Location:
Work is performed 100% on-site.
Definitions of work location:
On-site- typically on a CityRise campus
Remote- any location where work that can be completed effectively from
Hybrid- combination of on-site and remote, possibly including additional locations for specific activities i.e. pastoral care visits, homes, meetings, retreats, educational seminars.
Company Description
CityRise Church is one church in three locations in the Greater Houston area. Our mission is to lift our city and the world by generously sharing the gospel of Jesus Christ. The CityRise Church vison is spread across three campuses—CityRise Church | West U Baptist, CityRise Church | Bellaire, and CityRise Church | Missouri City. CityRise serves approximately 1,500 worshipers each Sunday through worship services, community groups, next-generation ministries, local and global missions, and ministry partnerships. In addition to English, CityRise Church has a Spanish-speaking and a Mandarin-speaking congregation as well.
At CityRise, we believe church should be a place where people encounter Christ, discover their gifts, build authentic relationships, and use their lives for God’s glory. Our pastors and staff serve across diverse communities with a shared commitment to scripture, worship, discipleship, prayer, generosity, and caring for people inside and outside the church. Joining the CityRise team would mean becoming part of a church family that believes in working together to help people personally know Jesus Christ and grow in faith.
