Description:

Texas Baptists is a convention of more than 5,300 Baptist churches. Active membership at a church supportive of Texas Baptists is a condition of employment. Texas Baptists makes all employment decisions based on its religious mission, purpose, and beliefs while otherwise complying with all federal, state, and local employment laws. The BGCT is dedicated to fair hiring practices and only relies on lawful exemptions to employment laws to the extent necessary to protect its religious mission, purpose, and beliefs.

BASIC FUNCTION:

Provide ministry assistance to the Director of Church Health and Growth, aiding in preparation, coordination and evaluation of the various church health ministries.

Requirements:

RESPONSIBILITIES/TASKS:

NOTE: Some descriptions may have more specific duties and/or goals and objectives attached to this form. Such attachments typically reflect unique aspects of specific locations, shifts, departments, and so on.

1. Assist the Director of Church Health and Growth (hereafter referred to as the DCHG) by managing the scheduling of appointments, phone calls, cohorts, training, and church consultations.

2. Provide organizational leadership to the DCHG by analyzing schedules, workflow, projects, and travel. Assist by prioritizing daily work, organizing the work calendar, and leading the DCHG to manage time, projects, and priorities.

3. Develop a working relationship with denominational leaders, pastors, directors of missions, and other ministry leaders who interact with the DCHG to foster a positive experience with the Center for Church Health.

4. Plan Church Health and Growth training events, seminars, and miscellaneous events. Work with vendors to coordinate event supplies, materials, and catering.

5. Communicate with Texas Baptist churches and pastors regarding trainings, cohorts, conferences, and other growth opportunities provided by the DCHG.

6. Manage finances for the DCHG, including the check approval process, tracking spending, billing, maintaining databases of accounts, reconciling credit card accounts, processing expense forms, and reconciling monthly financial reports with the own general ledger database. The ministry assistant will also analyze spending and assist in the annual budgeting process.

7. At the direction of the DCHG, schedule podcast guests, set up recording sessions, edit podcasts, and post podcasts to social media.

8. Create and manage independent and speaker contracts for coaches, Pave regional leaders, event speakers, and miscellaneous contracted vendors.

9. Run statistical data profiles for churches and send them to constituents.

10. Order church health products for external constituents, send instructions to pastors and church leaders, and invoice churches.

11. Design graphics, flyers, and social media posts as needed.

12. Meet with the Communications Team representative to discuss event needs and due dates. Continue follow-up emails with the team regarding the event work.

13. Coordinate grant application processes.

14. Create and send a monthly newsletter to internal and external constituents that includes articles, leadership development opportunities, social media posts, and podcasts produced by the DCHG and colleagues.

15. Coordinate the Trademark and Copyright process for Pave as needed.

16. Arrange meetings/events held at the building as needed, including securing meeting room(s) and refreshments, ordering meals, processing expense forms, and taking notes at the meetings.

17. Assist in connecting Texas Baptist regional church health consultants with Texas Baptist churches. Analyze regional maps, church sizes, and church needs, and connect churches with the appropriate Texas Baptist regional church health consultant.

18. Manage receipts and invoices submitted by regional church health consultants for reimbursement.

19. Assist the DCHG in maintaining the article, podcast, and micro-post schedule created by the Communications team. Edit articles as needed. Post leadership insights, articles, micro-posts, and podcasts per the social media schedule.

20. Manage digital files for external constituents after consultations produced by the DCHG. Send appropriate follow-up documents and files to external constituents.

21. Assist in other special projects and tasks as assigned, including assignments as requested by the Director of the Center for Church Health.

22. Manage social media accounts.

POSITION REQUIREMENTS, KNOWLEDGE, SKILLS & ABILITIES:

NOTE: These requirements represent minimum levels in order to perform the job on a satisfactory basis. Candidates must have the ability to satisfactorily perform the essential functions of the job.

1. Understanding of a comprehensive field of knowledge, generally acquired through an earned associate degree in a related field. Two years or more of proven, applicable experience required.

2. Active membership in a church supportive of the BGCT during employment.

3. Commitment to Christian principles and teachings both professionally and personally. Knowledge of and commitment to traditional Baptist distinctives.

4. Relate positively, influentially, and sensitively to a broad spectrum of persons in a variety of multi-tiered relationships and settings, to include but not limited to clergy, laity, institutional staff/faculty, various Baptist organizations, churches of all sizes, cultural identities and worship styles, board and council members, Baptists of Texas and beyond.

5. Proficient ability to plan, administer, and report budgets.

6. Ability to provide strategic and logistical planning and facilitate meetings, conferences, workshops, and retreats as required.

7. Excellent listening skills, interpersonal skills, and relationship-building skills.

8. Ability to travel to various geographic locations, including travel by car, and some overnight and/or weekend stays.

9. Proficient client management skills.

10. Ability to maintain confidentiality.

11. Proficient ability to exhibit detail-oriented skills necessary to understand and manage a wide range of information from a vast number of entities.

12. Proficient ability to speak, read, and write English. Ability to speak, read, and write Spanish is preferred.

13. Speak clearly and make yourself understood in face-to-face interactions; to articulate with accuracy on the telephone.

14. Hear and receive verbal instructions, answer phones, and proficiently communicate in situations with some background noise.

15. Concentrate on fine detail with some interruption; ability to focus attention on tasks for 45-60 minutes at a time continuously.

16. Understand and relate to the theories behind several related concepts; ability to remember verbal and written tasks/assignments from a few hours to long periods.

17. Establish and maintain effective working relationships with staff, vendors, churches, committees, organizations, etc.

18. Excellent organizational skills; ability to multitask.

19. Professionalism in the workplace includes professional and accurate communication with others.

20. Proficient working knowledge and ability to use various office software, including, but not limited to, Microsoft Word, Microsoft Publisher, Microsoft Excel, Google email, and internet skills. Prefer experience with Salesforce or another Customer Relationship Management (CRM) database.

21. Ability to use up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects.

22. Work deals mostly with areas such as preparing and reading data and figures, reports, and visual inspection involving small details. Although important, depth perception and field of vision (peripheral) are not as critical as the ability to distinguish small details and markings very near to the observer.

23. Ability to grasp, push, pull, carry, or otherwise manipulate objects; ability to perform tasks requiring action of muscles or groups of muscles and foot and/or hand-eye coordination.

Texas Baptists

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