Benefits:

JOB OVERVIEW

The TrailKids Administrative Assistant provides vital support to the TrailKids Pastor and children’s ministry team. This role manages systems, logistics, and administrative processes that ensure kids, parents, and volunteers experience excellence at every touchpoint. By keeping details organized and data accurate, the Admin Assistant helps families connect, volunteers thrive, and the mission of Trail Kids move forward with impact. This role conveys the core beliefs and teachings consistent with Preston Trail Community Church while communicating and leading others to grow in their faith.

SPECIFIC DUTIES
Administrative Support

Provide direct administrative support to the TrailKids Pastor and children's ministry teams
Manage calendars, communication, and scheduling for TrailKids events and initiatives
Assist with project management, documentation, and follow-up for team priorities
Help ministry leads set yearly budgets, give quarterly updates to TrailKids Pastor, and evaluate spending needs and adjustments
Order recurring supplies for large ministries

Systems & Data Management

Manage Planning Center, color groups, and other church database systems for TrailKids
Ensure accuracy and integrity of family and volunteer data
Track assimilation, attendance, and engagement to measure ministry effectiveness
Create reports and dashboards to support decision-making and evaluate strategies

Assimilation & Engagement

Support TrailKids Connections Coordinator, ensuring families are accepted and expected
Manage TrailKids assimilation systems, including new family follow-up and volunteer onboarding processes
Track and evaluate engagement strategies that help move people from guests → participants → fully engaged
Support TrailKids connection events, retreats, and milestone experiences with logistics and administrative coordination

Team & Volunteer Support

Build and manage volunteer admin teams as needed to support ministry processes
Collaborate with staff and volunteers to ensure excellence in communication, hospitality, and follow-up

Event & Program Support

QUALIFICATIONS

Alignment with Preston Trail’s mission, beliefs, and values (About Us)
Committed to our team values: Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, High Performance
Must complete our assessment here within 2 business days of applying to be considered further
Strong organizational, proactive, and detail-oriented work style
Critical thinking and problem-solving skills
Proven project management and administrative experience
Ability to learn and manage systems quickly and effectively
Leader of leaders with a heart to recruit, equip, and empower volunteers
Excellent judgment, discretion, and confidentiality
Flexibility and ability to pivot as ministry needs change
College degree preferred

ORGANIZATIONAL RELATIONSHIPS
MINISTRY TEAM(s): Next Gen, TrailKids
REPORTS TO: TrailKids Pastor

EMPLOYMENT CLASSIFICATIONS

Preston Trail Community Church

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