ADMINSTRATIVE ASSISTANT for ADULT FORMATION, THEOLOGICAL STUDY & OUTREACH

JOB SUMMARY

This role provides administrative and operational support for Adult Education and Discipleship, Young Adult and University Ministries, the Zbinden Study Center, Missions, and Church Planting, ensuring smooth day-to-day operations, effective communication, and efficient scheduling. The selected candidate will serve in a highly impactful position on the ministry team.

MINIMUM SKILLS AND QUALIFICATIONS

Education: High School diploma and some college or equivalent experience
Work Experience: Five or more years of administrative experience
Computer Skills: Proficiency with MS Office (Word, Excel, Outlook, PowerPoint); experience using an Information Management System or similar platform
Excellent organizational, administrative and communication skills
Ability to graciously interact with others in a personable and professional way
A teachable, caring, and compassionate spirit
A high degree of integrity, responsibility and confidentiality

STAFF ACCOUNTABILITY

Demonstrates an attitude of professional excellence in working with each ministry area
Creates and maintains a work environment consistent with the Church’s culture
Exemplifies a positive, “can-do” attitude
Participates in weekly staff meetings
Understands that our staff works together as one for the health of the whole Body of Christ, for the glory of God, and for the unity of our staff
Performs other duties as assigned by the supervisor

PRIMARY RESPONSIBILITIES

Provide administrative support to two associate pastors and his/her ministry teams
Organize meetings (which includes ordering lunches), workshops, and seminars using church management software and/or MS Teams or Zoom
Coordinate with internal Communications and Facility Operations Departments to advertise and schedule in-person and online meetings and events
Communicate with Committees, FPC Ministry Partners, and FPC members
Prepare agenda, take minutes, and distribute materials for the Adult Education, Young Adult & University, Global and Local Missions, and Zbinden Study Center Committees
Process/prepare check requests, annual funding applications and quarterly reporting (Missions and Church Planting), and accompanying letters for checks
Approve time off requests for the ministry teams, with direction from associate pastor
Print documents and materials for ministry teams, as needed
Prepare slides for ministry events, as needed
Provide support to the Receptionist and other Administrative Assistants, as needed
Other tasks as assigned by the associate pastors

REPORTS TO: Associate Pastor for Adult Formation & Theological Studies and Associate Pastor for Outreach

SUPERVISES: N/A

First Presbyterian Church of San Antonio

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