First Baptist Dallas seeks Christ-centered professionals who want to join a team of disciplined and talented superstars committed to working together to accomplish our mission. The Administrative Assistant will provide support to the Associate Minister to Jr. High and High School, the Associate Minister to Girls, and the Associate Student Minister of Worship.

ESSENTIAL DUTIES:

Assist in planning, coordinating, and implementing the duties and responsibilities of the Associates for Student Ministry
Function in an interactive relationship with all other ministries of the church and entities or personalities outside the church
Gather data to communicate Student Choir attendance, including the number of students, leaders, etc., weekly
Execute and attend student ministry events such as Choir Performances, Mission Trips, Dallas Christmas Spectacular, Hangouts, Girls Ministry, and other events
Prepare materials for rehearsals, meetings, or Sunday morning service (lyric slides, music folders, check-in, food, weekly attendance reports, announcements, sermon, etc.)
Manage student worship volunteer administration, including background checks, Ministry Safe Training management, W9s for paid volunteers, and Student-to-Leader Assignments
Communicate consistently with Parents and Leaders, as needed, regarding student ministry events and activities
Oversee the necessary responsibilities for Mission Trips:
- Hotel arrangements (proposals and price comparisons)
- Mission location site visits
- Transportation arrangements (flights, buses, etc.)
- Necessary forms completed for all student or volunteer participants
- Managing the trip logistics (room assignments, catering meals, ordering supplies, information packets, etc.)
Manage calendaring to scheduling, equipment, and resources for events, rehearsals, auditions, recordings, etc.
Facilitate communication requests, such as banners, slides, posters, and t-shirt designs
Manage attendance, rosters, and tracking of student/parent service hours
Adhere to department budget and handle financial matters, such as budget planning, expense reports, Sunday musician payments, purchase order requests, check requisitions, credit card reconciliations, etc.
Manage the calendar for the Associate Student Minister of Worship and the Associate Ministers of Students
Must provide “relief of duties” support to the receptionist desk on a rotating basis for coverage
Perform other duties as assigned by the Minister of Students
Perform other duties as assigned by the Associate Ministers to Jr. High and High School, the Minister to Girls, and the Associate Student Minister of Worship

Spiritual

Fully committed to the Mission and Core Values of First Baptist Dallas
Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry
Fully committed to biblical Christian principles and teachings professionally and personally
Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity

Professional & Education (Certifications or Licenses)

Embody the Green Team Characteristics and work according to First Baptist Dallas Operating Principles
Minimum of 2-4 years of experience as an Administrative Assistant
Forward thinking, pro-active, team player
Strong communication skills, both verbal and written
Attention to detail and ability to solve problems
Intermediate level experience with Outlook, Excel, and Microsoft Word
Proficient in eSpace, Shelby Next, and Touchpoint
Some financial or accounting experience is helpful, but not required
Availability to travel 2 to 3 weeks per year
High School diploma, preferably a bachelor’s degree

Physical

Frequent bending, stooping, kneeling, reaching, handling, grasping, and keying
Lifting to 20 pounds
Extensive hours of computer screen viewing

First Baptist Church Of Dallas Texas

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Administrative Assistant - Assoc. Student Minister